Actually
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Financial Clarity for Your Nonprofit

Actually is real-time grant budget visibility, grant spend tracking, and funding clarity, integrated with QuickBooks Online.

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Environmental Trust Campaign

ActiveGrantJan 1 – Dec 31, 2026
Actions

Summary

$0.00 of $0.00 spent

Ends in 6 months

Spend 0%

Time 0%

Total award

$0.00

Spent

$0.00

Remaining

$0.00

Time left

6 months

Budget

Manage periods+ Add line
CategorySpendChart of Account
Wildlife Action Program
Indirect

$5,000.00 left

$0.00 / $5,000.00 spent

AdministrationOperationsOverhead
Habitat restoration

$13,000.00 left

$9,000.00 / $22,000.00 spent

Restoration SuppliesContractorsEquipment
Field staff payroll

$1,950.00 left

$16,050.00 / $18,000.00 spent

SalariesBenefitsPayroll Taxes
Community outreach

$0.00 left

$5,000.00 / $5,000.00 spent

MarketingEventsPrinting

Community Impact Fund

Eligible

Ends in 5 days

$0.00 left now

+ Assign 2 here → $0.00 left

Environmental Trust Cam…

Eligible

Ends in 6 months

$0.00 left now

✓ Already assigned here

Trusted by Leading Nonprofits and Accounting Leaders

Customer quote

“I've been waiting 20+ years for this ...Actually is the first software I've seen that isuser-friendly and has all the information in one place.THANK YOU!”

— Nonprofit Operations Leader & Founding Customer

Built on your books

Works with QuickBooks Online

Grant Budget Management

Instantly Track Grant Budgets, Spend Down, and Program Funding

Spend vs. time for every fund, on one screen.

Actually shows spent, remaining, and spend-vs-time pace for each fund — so you catch an underspending grant before the period closes, instead of after.

  • Spent, remaining, and percent-of-period for every fund
  • Pace flags when spend falls behind the calendar
  • Restricted and unrestricted funds side by side

Grant budgets built down to the chart of accounts.

Budget lines map to real ledger accounts in QuickBooks, with spend, remaining, and time-elapsed per line — no more linked worksheets that break the moment a column moves.

  • Budget lines tied to real QuickBooks accounts
  • Per-line spend, remaining, and time elapsed
  • Drill from any line down to transactions

Every program, with its funding sources attached.

See all the grants funding a given program in one view, with monthly spend broken down by fund — so you finally know which grants pay for what.

  • All funding sources for a program in one view
  • Monthly spend broken out by fund
  • Spend by account for functional expense reporting

Expense allocation

Easily allocate expenses to grants and see the spend-down impact

Pick the fund for any transaction and Actually shows the effect before you commit — what it frees up, what it uses, and which budget lines it pushes over. Stage a batch, review the impact, then save.

  • See “frees” and “uses” per eligible fund as you choose
  • Line-level impact, including lines that go over budget
  • Stage changes and review before anything hits your books

Community Impact Fund

Ends in 29 days

Staged

$95,200.00 projected left

was $140,200.00 left · ↓ uses $45,000.00

1 of 5 lines impactedView budget

Management & General

Personnel$40,600.00 over

was $4,400.00 left · ↓ uses $45,000.00

FundBudget↺ Undo
Search funds

Eligible

Bloomberg Philanthropies$49,966.00 left

was $4,966.00 left · ↑ frees $45,000.00

Community Impact Fund$95,200.00 left

was $140,200.00 left · ↓ uses $45,000.00

1 pending changeDiscardSave

Benefits

Benefits that truly matter to your finance team

Always current

Budgets and spend update from QuickBooks Online, so the numbers you review are the numbers in your books.

No broken worksheets

Grant budgets live in one place instead of linked spreadsheets that break when a column moves.

Answers before close

Catch underspend, overspend, and deadline risk while there is still time to act on it.

Audit-ready detail

Every budget line drills down to the transactions behind it, so you can show your work.

Built for both sides

Finance leads and their accounting partners work from the same view instead of trading files.

Simple to adopt

Connect your books and start from your existing chart of accounts — no rebuild required.

Integration

Built directly on QuickBooks Online

One connection, no rebuild. Actually reads your chart of accounts, classes, and transactions — and keeps every grant budget current as your books change.

Chart of accounts
Classes & programs
Transactions
Restricted funds
Spend-down pace
Deadlines

QuickBooks Online

Connected

The only integration you need to get started.

Before & after

What changes the week you turn Actually on

BeforeSpreadsheets today

  • Rebuilt by hand every month

    A linked workbook per grant, re-keyed from exported reports.

  • Allocations are guesswork

    You only see the spend-down impact after the entry is posted.

  • Numbers are stale at review time

    By the time the board packet is ready, the books have moved.

  • One person holds the whole model

    If they are out, nobody can answer a funder's question.

AfterWith Actually

  • Budgets update from your books

    Every grant budget line reads from QuickBooks Online automatically.

  • Allocations show impact first

    See what a reallocation frees or uses before you save it.

  • Spend-down pace in one view

    Underspend, overspend, and deadline risk surface while you can still act.

  • Shared with your accountant

    Finance leads and firms work from the same live numbers.

Roadmap

What's live, what's next, and what's coming

We build with our founding customers. Here is the order we are working in — and where your input can still change it.

AVAILABLE TODAY
  • QuickBooks Online sync
  • Grant budgets by chart of account
  • Funding overview and spend-down pace
AVAILABLE TODAY
  • Expense allocation with staged impact
  • Program funding views
  • Multi-year grant management
Next
  • Payroll allocation & personnel splits
  • Program based budgeting
  • Enhanced grant reporting
Later
  • Collaboration improvements
  • Scenario planning & forecasting
  • Fundraising gap analysis and runway

Want something moved up the list? Tell us on a founding customer call

FAQ

Common Questions

Do we have to change our chart of accounts?+

No. Actually reads the accounts, classes, and locations you already use in QuickBooks Online.

Does Actually replace QuickBooks?+

No. QuickBooks stays your system of record. Actually is the grant and program layer on top of it.

How long does setup take?+

Connecting your books takes minutes. Mapping your first grant budgets usually takes an afternoon.

Can our outside accountant use it too?+

Yes. Firms supporting multiple nonprofit clients are a core part of who we are building for.

What stage is the product in?+

Private beta with a small group of founding customers. We are onboarding new organizations one at a time.

Early Access

Shape the Future of Actually

Working with a small group of nonprofit & accounting leaders using QuickBooks Online. If your team is wrestling with grant budgets, staff allocation, or bottom-up budgeting, we’d love to talk.

Actually team memberActually team memberActually team member

Schedule an Early Access call to learn more