Actually

Financial Clarity for Your NonProfit

Actually brings real-time grant budget visibility, grant spend tracking, and funding clarity to the forefront. Fully integrated with QuickBooks Online

Funding

+ Add funding
$1.1M active across 7 sources, $830.7K remaining
Community Impact Fund is underspent, ends in 2 days, $143.3K unspent
All
Active
Upcoming
Inactive
View
FundSpentRemainingSpend vs Time
Community Impact Fund
Ends in 2 days
$2,500.00
$143,300.00
2%
98%
Environmental Trust Campaign
Ends in 6 months
$30,050.00
$19,950.00
60%
49%
Healthy Neighborhoods Initiative
Ends in 9 months
$80,000.00
$20,000.00
80%
30%
Family Learning Labs
Ends in 10 months
$95,000.00
$55,000.00
63%
16%
Bloomberg Philanthropies
Ends in 10 months
$45,034.00
$4,966.00
90%
22%
Youth Leadership Award
Ends in 1 yr
$0.00
$500,000.00
0%
14%
Beta

Shape the Future of Actually

The product is in beta, and we're working closely with a small group of nonprofit & accounting leaders using QuickBooks Online. If your team is wrestling with grant budgets, staff allocation, or bottom-up budgeting, we'd love to talk.

Founding customerFounding customerFounding customer
The Problem

Nonprofit finance shouldn't feel like forensic accounting.

Development directors, finance managers, and bookkeepers all face the same underlying tension: grant money is restricted, timelines are short, and the tools they use were built for businesses, not nonprofits.

Spreadsheets as source of truth
Restricted funds, programs, and functions are tracked across shared files that version, break, and hide errors — while the real story lives in QuickBooks.
Allocation guessing
Bookkeepers guess which program or function a charge belongs to, then finance teams scramble months later to justify every dollar during audits or funder reports.
Quarterly fire drills
Board and funder deadlines mean days of reconciling QuickBooks, grant budgets, and manual reports instead of running the organization.
What's inside

Grant budgets, from setup to spend — without the spreadsheet gymnastics.

Setup

Build restricted grant budgets down to the chart of accounts.

Tie every budget line to the programs, functions, and accounts it can spend against — so restriction tracking starts before the first check goes out.

Add a budget line×
Program / Function
Wildlife Action Program
Expense category
Program Expenses / Direct Costs
Budgeted amount
$10,000.00
Restrict to
General ledger accounts
Map specific accounts to this budget line
No restriction
Don't restrict this budget line by account
Job Expenses
Equipment
Job Materials
Decks and Patios
Plants and Soil
Selected · 5Unselect all
CancelAdd
Budget

Drilldown to see pacing within each grant.

Open any grant to see budget vs. actual by category, account tags, and what's left — or over — at a glance.

Budget
Manage periods+ Add line
CategorySpend
Wildlife Action Program
Salaries
Personnel
$13,000.00 left
$12,000.00 / $25,000.00 spent
Supplies
Program Expenses / Direct Costs
$6,500.00 left
$3,500.00 / $10,000.00 spent
Equipment
Program Expenses / Direct Costs
$225.00 over
$10,225.00 / $10,000.00 spent
Management & General
Salaries
Administrative
$675.00 left
$4,325.00 / $5,000.00 spent

Budgets that watch themselves.

Set budget lines per category. Get a friendly nudge — not a midnight email from your CFO — when a program is over budget.

⚠️ 1 line over budget — Environmental Trust
Funding

Grant spend vs time, at a glance.

$1.1M active across 7 sources, $830.7K remaining.

Community Impact Fund
Ends in 15 days
Spent
$2,500
Remaining
$143,300
2%
91% time
Environmental Trust Campaign
Ends in 6 months
Spent
$30,050
Remaining
$19,950
60%
45% time
Healthy Neighborhoods Initiative
Ends in 9 months
Spent
$80,000
Remaining
$20,000
80%
27% time
Family Learning Labs
Ends in 10 months
Spent
$95,000
Remaining
$55,000
63%
12% time
How it works

Transaction and Grant Reallocation Visibility

Every transaction carries its full context — account, program, fund, and grant — so you can audit, reallocate, and reassign funds without ever leaving the platform.

Transaction detail

See the full story behind every expense

Click any transaction to see its vendor, account, program/function, fund, and grant attribution — synced directly from QuickBooks. No more spreadsheet hunts or cross-referencing exports to figure out where money actually went.

Drill from any transaction back to its source in QuickBooks
Inline alerts surface missing allocations or budget conflicts
Reassign fund or budget on the fly without touching the GL
Expense transactions with expense details panel
Reallocation

Reallocate spend across grants in a few clicks

Filter eligible transactions for any grant, multi-select, and reassign — with running totals and remaining balances updating live. Eligibility rules built from your budget restrictions mean you can only assign spend where it actually qualifies.

Smart eligibility based on each grant's restrictions and period
Bulk assign or unassign with full history and audit trail
Watch remaining balances update as you allocate
Allocate funds across grants
Beta

Shape the Future of Actually

The product is in beta, and we're working closely with a small group of nonprofit & accounting leaders using QuickBooks Online. If your team is wrestling with grant budgets, staff allocation, or bottom-up budgeting, we'd love to talk.

Founding customerFounding customerFounding customer